PARKING PERMIT REQUIREMENTS Unless noted in this policy, all vehicles parked on property owned or operated by George Mason University are required to display a valid George Mason University parking permit. Visitors are required to park in designated areas with the appropriate permit or pass, obtained from Parking Services, or must park in pay based areas which include the meters and parking decks.
VEHICLE AUTHORIZATION The purchase, acceptance, and use of any permit on George Mason University property conveys authorization to appropriate and authorized departments of the University to relocate any vehicle, by means of towing, to another parking space or lot when deemed necessary. The relocated vehicle is to be moved to a space as near to the original space, if not the original space, as possible. When or if this cannot be accommodated, the vehicle is to be relocated to Lot C or West Campus parking lot. Notification to the University Police Department must be made when any vehicle is relocated. No fine or towing fee will be applied, unless the relocated vehicle was parked in violation of the Motor Vehicle Parking Procedures.
VEHICLE OWNER RESPONSIBILITIES The registered owner of a motor vehicle is responsible for all violations issued to the vehicle regardless of who is operating the vehicle. If the vehicle is displaying a valid permit and incurs a citation for violation of these rules and regulations, the registered owner of the permit will be held responsible for all citations and/or fines issued to any vehicle displaying that permit.
LIABILITY DISCLAIMER George Mason University, the Commonwealth of Virginia, and agents of GMU or the Commonwealth do not assume responsibility for any vehicle or its contents when parked on University property. The University and the State do not assume responsibility for damage to vehicles that are booted, immobilized, or towed due to violations incurred or as a result of other Policy violations.
PERMIT PURCHASE REQUIREMENTS To purchase a parking permit, individuals must comply with George Mason University and associated state regulations and not have any outstanding citations or fines. Individuals must provide a valid George Mason University identification. Individuals wishing to purchase an Arlington Campus permit must provide a copy of their schedule or proof of employment showing class registration or employment at either campus location.
Parking Space Availability The purchase of a George Mason University parking permit gives the permit holder the right to park in a designated campus location only when there is space available in that location. The purchase of a parking permit does not guarantee the purchaser access to a parking space at all times.
Permit Transferability George Mason University Parking Services is the only agent authorized to sell or in any way disburse parking permits. Permits may not be sold or transferred from one individual to another. Permits may be transferred from one vehicle to another but are not to be “shared” or used together by two or more individuals; each individual is required to purchase their own permit. Failure to follow these guidelines may result in a “no permit”, “improper display” or “fraudulent display” citation.
PERMIT PURCHASE: All faculty, staff, and student permits are sold at online. Certain types of special permits must be purchased in person at the appropriate campus office; Fairfax Sandy Creek Parking Office, Arlington Campus Founders Hall Room 219, or Prince William Occoquan Building Room 112.
PERMIT PAYMENT Parking Services accepts cash, checks, money orders, Visa, MasterCard, Mason Money, and pre-tax payroll deduction as payment options for permits. Pre-tax payroll deduction is limited to full-time faculty and staff only. Payment by coin, in entirety, will not be accepted unless item being paid for requires coin payment.
PERMIT RATES Permit rates are subject to change. See APPENDIX A for current rates.
Qualifications for Free Student Permits Senior citizen students who qualify for free tuition and/or course audits as outlined in the George Mason University catalog and presented in University Administrative Policy Number 21, Senior Citizens Higher Education Act of 1974, shall be entitled to a free parking permit for the duration of their enrollment under said status. Only one free permit will be issued per wavier period. Valid proof of age and tuition waiver from the Registrar's Office is required to qualify.
University Volunteers and Temporary Employees University volunteers and temporary employees must observe all permit and/or pass requirements and parking regulations when using University operated facilities. Permits will be sold and issued only upon written request to the Parking Services office by a sponsoring department. Departments may underwrite the cost of parking for volunteers and temporary employees, in accordance with University and State guidelines. Valid proof of age such as a driver's license is required to qualify for senior citizen rates.
Employees and Volunteers of Contractors and/or Vendors Employees and volunteers of contractors and vendors must observe all permit requirements and parking regulations when using University operated facilities. Contractors and vendors must submit written verification of an individual's employment and/or volunteer status to the Parking Services Office. Said contractors and vendors may underwrite parking costs for their employees and/or volunteers. Valid proof of age such as a driver's license is required to qualify for senior citizen rates.
Emeritus Faculty Faculty members duly appointed to emeritus status by the George Mason University Board of Visitors are eligible to receive one free parking permit upon proof of status.
PERMIT EXCHANGES, UPGRADES, AND DOWNGRADES
Parking Permit Exchanges If a parking permit holder wishes to exchange their parking permit or replace a damaged parking permit, they will need to turn in their original parking permit and will be charged a $15 administrative fee to process the exchange.
Reserved Parking Access Devices If the parking permit holder needs to replace a non-working access device to a reserved parking area, or they will be transferring to a new reserved parking area that uses a different type of access device, they may do so at no additional charge. Any lost or stolen access devices will incur a new $25 refundable deposit.
Parking Permit Upgrades If a parking permit holder wishes to upgrade their current parking permit to a higher priced permit, they will need to bring their current parking permit to the appropriate Parking Services Office in order to process the upgrade. Upgrades cannot be processed online. The full value of the current parking permit will be applied towards the price of the new parking permit. Annual parking permits that are upgraded in the Spring or Summer will be given current value of the permit towards the price of the new parking permit.
Parking Permit Downgrades If a parking permit holder wishes to downgrade their current parking permit to a lower priced permit, they will need to bring their current parking permit to the appropriate Parking Services Office in order to process the downgrade. Downgrades cannot be processed online. The posted refundable value of the current parking permit will be applied towards the price of the new parking permit.
LOST AND STOLEN PERMITS
Lost Permit Regulations Any replacement permits issued will be issued at the discretion of Parking Services. Lost permit regulations are listed below.
Lost Permit Acknowledgement Before a replacement permit is issued, the purchaser must acknowledge in writing that the permit is lost and that he/she understands that the registered owner(s) of any vehicle displaying or using a permit verified as lost by the purchaser will be cited for fraudulent display and subject to any and all fines and legal ramifications imposed by the University and/or the Commonwealth of Virginia.
Lost Permit Replacement Policy Replacements for lost permits will be issued only to the original purchaser. All outstanding citations and accrued late fees must be paid or the purchaser must enter into a contractual agreement to pay said fines before a replacement permit is issued. Use or participation in the use of a reported “lost permit” by the original purchaser can/will result in the forwarding of information to appropriate University and legal authorities for further action.
Replacement Fee A replacement fee may be charged for the replacement of a lost permit. Whether or not a replacement fee is required will be at the discretion of Parking Services. See APPENDIX A for the current replacement rate. Refunds for replacement fees will be processed in cases where the lost permit is found and returned to Parking Services within 30 days.
Stolen Permit Regulations Any replacement permits will be issued at the discretion of Parking Services. Stolen permit regulations are listed below.
Law Enforcement Report Requirement All stolen permits must be reported to a law enforcement agency/official in the jurisdiction in which the theft occurred.
Police Report Submittal A copy of the police report and/or case number must be submitted with the request for a replacement of a stolen permit. Parking Services shall base any determination upon receipt of an official police report.
Stolen Permit Acknowledgment The purchaser must sign an acknowledgment indicating that the permit was stolen and that he/she understands that the registered owner(s) of any vehicle displaying or using a permit verified as stolen by the purchaser will be cited for fraudulent display and subject to any and all fines and legal ramifications imposed by the University and/or the Commonwealth of Virginia. Use or participation in use of a stolen, or counterfeit permit will/ may result in the forwarding of information to University Police and Administration for judicial review for appropriate criminal or University action, where deemed appropriate.
Stolen Permit Replacement Policy Replacements for stolen permits shall be issued only to the original purchaser upon presentation of George Mason University identification. In addition, all outstanding citations and accrued late fees must be paid or the purchaser must enter into a contractual agreement to pay said fines before a replacement permit is issued.
PERMIT REFUNDS Only the original purchaser of a permit may receive a refund of the purchase price of a permit in accordance with the refund schedule and conditions. Refund and replacement fees are described as follows.
Permit Refund Regulations A refund can be issued only to the original purchaser. Said purchaser must present a valid George Mason University identification and surrender the permit before a refund can be processed. Refunds are issued from the Commonwealth of Virginia and may take up to six weeks to process, with the exception of credit card refunds, which are refunded in accordance with the specific credit card company policy.
Payment of Citations and Accrued Fees All outstanding citations and accrued fees must be paid before a refund can be processed.
Student Proof of Class Withdrawal Students may be required to provide official proof of class withdrawal before a refund can be processed.
Faculty/Staff Proof of Employment Termination Faculty/staff may be required to provide official proof of employment termination obtained from Human Resources before a refund can be processed.
REFUND AMOUNTS AND PARTIAL REFUNDS Permit refunds will be handled as follows.
Full Refund A full refund on annual and semester permits will be given within Two (2) calendar days from the date of permit issue.
Partial Refund Partial refunds are pro-rated according to APPENDIX A.
Non-Returning Student Refund Students who purchased an annual permit and who do not plan to attend spring semester are eligible to receive a partial refund provided they apply on or before the last add/drop date of the spring semester. Refunds are pro-rated according to APPENDIX A.
Summer Refunds Summer students will receive a full refund up to and including the last add/drop day of the session in which they registered upon proof of withdrawal. No other pro-rated refund will be given.
Summer Portion Refunds No refund will be given for what might be considered the "unused" summer portion of an annual or spring semester permit.
PERMIT SALES SCHEDULE Parking permits are sold and prorated according to the schedule found in APPENDIX A below.
PLACEMENT OF PERMITS Permits must be displayed in one of the following manners. Failure to display a permit properly may result in a citation and fine for “no permit” or “improper display”. Purchase of a permit does not alleviate the responsibility for proper display of a permit at all times.
Windshield Stickers Windshield stickers must be placed on the front windshield, anywhere from the center to the driver's left.
Hangtags Hangtags must be placed in a hanging manner from the rear-view mirror of the vehicle with the front of the permit facing the outside of the vehicle. The permit numbers must be clearly visible through the windshield. (Vehicles without a rear-view mirror must prominently display the permit in the center of the front dashboard.
Motorcycle Permits Motorcycle adhesive permits must be displayed in clear view on the motorcycle. Motorcycles are required to park in designated motorcycle parking areas in Lots C, J, as well as by the Finley Building, by Enterprise Hall, in front of the Aquatcis Center, and by the NE Modules Mopeds, scooters, and bicycles are categorized as motorcycles for permits, where applicable. See campus map for locations.
SPECIAL PARKING NEEDS University faculty, staff, and students with special parking needs must make prior arrangements to obtain the necessary permit through the Parking Services office during normal hours of operation.
SERVICE AND REPAIR PERMITS Service and Repair spaces are reserved for vehicles displaying valid Service and Repair permits. University vehicles with state license plates may also park in Service and Repair spaces without displaying a Service and Repair permit.
Service and Repair Restrictions All service and repair technicians must have a valid GMU parking permit displayed and a supplemental service and repair tag displayed provided by your department head. (A limited number of supplemental tags have been provided to appropriate departments for distribution to their staff). Service and Repair vehicles may not park in prohibited zones, restricted areas, disabled spaces, fire lanes, metered areas, grassy landscaped areas, or sidewalk areas. Service and Repair spaces are to be used for loading and unloading of equipment only. The use of Service and Repair spaces is limited to 30 minutes. These areas are strictly enforced, and vehicles are subject to citation and fine. Any deviations must be approved by Parking Services and be on a short-term basis only.
Service and Repair Permit Validity Service and Repair tags must be used in conjunction with a valid GMU parking permit and are valid for 30 minutes only, while loading or unloading equipment; otherwise, they are valid in all faculty/staff and general parking areas.
ADMINISTRATIVE PERMITS Refer above for administrative parking regulations. Administrative permits are to be sold at the same rates as all other permits.
Administrative Permit Availability Administrative permits are intended only for those individuals who have a demonstrated need to access administrative spaces. A statement of need from an appropriate supervisory individual will be required. Administrative permits will be sold to all faculty and staff deemed eligible by the Director of Parking & Transportation or designee.
Administrative Permit Validity Administrative permits are considered valid until the date marked on the permit. Administrative permits are considered special faculty/staff permits and are valid at all thee campuses. These permits are valid in administrative parking spaces for a limited period of time; otherwise, they are valid in all faculty/staff and general spaces.
SURFACE RESERVED PERMITS Refer above for surface reserved parking regulations. Surface reserved permits are to be sold according to the rates listed in APPENDIX A.
Surface Reserved Permit Validity Surface reserved permits are considered valid until the date marked on the permit. Surface reserved permits are also valid in all general lots.
PARKING DECK RESERVED PERMITS Parking Deck reserved permits are to be sold to any students or faculty/staff that have an interest in purchasing a permit.
Parking Deck Reserved Permit Validity Parking Deck reserved permits are considered valid until the date marked on the permit. Permits are valid in all general parking lots on the Fairfax and Prince William campuses.
TEMPORARY PERMITS Permits may also be issued or purchased for periods of time less than a semester. Permits may be issued on a daily, weekly, or monthly basis, or for a combination of these for a fee. Temporary permits are obtainable from Parking Services.
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